Communication & Collaboration

Efficient working in the digital workplace

The world of work is changing drastically under the conditions of modern technologies. More and more employees are given the opportunity to work from home or on the road and only partially or no longer appearing in the physical office. Especially against the background of the Covid-19 pandemic, which forced quite a few companies in Germany and worldwide to let their employees work completely digitally without preparation, many companies are now rethinking. 

For a long time, communication & collaboration only took place on-site, but over the last few years it has increasingly become part of digital working: communication via services, such as Microsoft Teams Messenger, became the standard and collaboration mainly took place via platforms in which employees could record their tasks. Although many processes have already been digitized, most companies are still a long way from being able to manage business completely digitally.

But what are the biggest challenges you need to consider? What exactly does communication & collaboration mean in the digital age and how do you go about ensuring that both employees and the company benefit from the changeover? What specific measures will be needed to make business processes tangible for all contributors? 


of German companies enable home office work.

Trend towards the home office

The number of companies that allow their employees to work remotely (mobile) has almost doubled in recent years. Just under half of the employees surveyed still work from an office on a regular basis. Of course, finding the right balance for you and your employees depends on your company's values and culture, as well as your employees' acceptance of digital collaboration. Digital communication & collaboration means that all business processes take place exclusively virtually. Working and arranging for projects and files, organizing and planning, as well as sharing information on a regular basis presents you as a business owner with the big challenges: Collaboration, cross-location communication and the security of your data.

The challenge of cooperation

If employees sit alone in front of their work, they run the risk of missing out on important impulses and best practices from other departments. Let's assume that an employee prepares a project in months of detailed work and then discovers that another team has dealt with a very similar topic. Potential synergies remain unused as a result. Nothing annoys employees more than wasted time. In addition, lost business opportunities and duplicated work are significant cost factors for the company.

The new generation of workers has learned how to interact digitally socially and moves naturally in this virtual environment. Bring conversational communication of social
networks to your office. Your employees are adapted to social interaction via Social Digital Platforms and can use collective knowledge company-wide with an enterprise social network.

The challenge of joint communication

According to a report in the management magazine Harvard Business Review, the amount of time managers and employees spend working together has increased by at least 50% in the last 20 years. Workers now spend up to 80% of their time in team meetings, making calls and answering emails. However, modern tools for effective and productive communication are often lacking.

Consider the following scenario: your employees invest a lot of time in drafting a project or presentation - now emails are sent containing different, modified versions of that project. Feedback is exchanged and revisions take longer than if the same employees were on site. You end up with 5 different versions of the project and collect feedback from your staff from the numerous emails. The difficulty now is keeping track of the final versions from all the ideas flowing in. It follows that by sharing email attachments, repeated revisions, or overwritten files, you have a great possibility of error sources for this process. 

For this reason, 66% of SMEs are already planning to switch to a unified collaboration platform next year. Give your employees the opportunity to collaborate in the cloud. Cloud-based apps support seamless collaboration via mobile devices, on the web, or on the desktop. With Word, PowerPoint, or Excel, you can create team documents in an instant, simply in the same version of the file stored in the cloud. Everyone can work on the version, leave comments and feedback, and download the latest version. That way, you're all on the same page from anywhere, at any time. This measure saves you from having to merge multiple versions and from employees being unclear about the current status. 

Security for your company

On average, the modern enterprise uses 730 cloud-based applications. But more isn't always better - on the contrary, some of these many applications can have a bad impact on the productivity of your employees or even the security of your business. An estimated 91% of these aforementioned applications are not suitable for enterprise use. In addition, processes are again slowed down by the fact that the applications are not linked to each other and thus no optimal exchange of information can take place.

A complete solution in which all applications are linked with each other, thus enabling direct work via multiple functions, is therefore the best chance to enable collaboration among your employees. Employees always have the right tools at hand and can use them individually. Thus, it is possible to get a quick answer via chat or to use shared knowledge through a unified platform. Another big plus is that your employees only have to log in once to use all the applications and functions - so you avoid constantly switching between different accounts.

Solution-oriented approach

Our approach takes the entire business cycle into account. As a completely digital company, we at INKUBIT know best what challenges modern companies face every day and what we can do concretely to master them. 

  • Merge: we help you merge your applications and manage everything conveniently from one platform. This will not only simplify your business process, but also increase the efficiency of your employees.
  • Operationalization: we help you integrate the use of these applications into your work culture. This includes the integration of new functionalities within your unified end-to-end solution. We build your virtual platform according to the needs of your business model and adapt it to the way your employees work.
  • Standardization: finally, we support you in the development of governance and management standards so that you are well and securely positioned for the future. And if you wish, we can also take over ongoing support.

Advantages Communication & Collaboration

Our Communication & Collaboration offering helps you put information to work intelligently across your business. This offers decisive advantages:

  • A digital, location-independent collaboration strategy tailored to your industry and business.
  • A sustainable IT infrastructure and planning for your applications that can be easily used by all employees from anywhere.
  • Integration of planning and management tools to keep track of your employees' work.
  • A sustainable data environment with integrated security, scalability, governance and maintenance to help you move forward now and in the future

Microsoft 365 solutions - our approaches

Comprehensive all-in-one solution for your business processes

Microsoft Dynamics 365 contributes to the digital transformation in the company and offers support for management decisions through business intelligence and reporting functionalities. Process optimization and automation as well as cloud technologies contribute to flexibility and efficiency in the digital age.

Redefine workplace experience

Take advantage of integrated collaboration tools like Microsoft Teams and organize conferences and presentations from small groups to hundreds of participants. Microsoft 365 gives you a variety of apps to work productively from anywhere, whether it's your home office, office, or your favorite coffee shop.

Manage all employees digitally and uniformly

All employee data at a glance in the HR Management for Microsoft Dynamics 365 solution implemented in your Microsoft Business Application platform. Include all employees: Vacation, illness, applications, overtime - everything can be flexibly looked up and taken care of in their own digital personnel file. Your employees can now make changes to account details and addresses or call up their remaining vacation days from anywhere.

Continuing education also goes digital

LMS365 allows you to intuitively create, distribute and manage course content in the familiar Microsoft 365 (Office 365) environment. This digital learning platform makes it easy to make learning engaging and accessible, while giving your employees the efficiency and flexibility to use their training time from anywhere.

Become more compatible - signatures worldwide and in seconds

Now your employees no longer need to be on-site to provide signatures, but can do so from anywhere - the DocuSign application already has hundreds of millions of users worldwide: from sales contracts and offer letters to account opening and invoices - the application possibilities in a modern company are manifold. 

Transformation for your sales team

Get the right information about your customers and get closer to their needs. With the Sales Tool from Microsoft Dynamics you promote a structured customer relationship management in which you score from the lead from the marketing department, to the sales process to the customer order throughout and thus increase your sales rate.

More information about the Microsoft complete solution

Learn more about our cloud-based Microsoft 365 solutions

Learn more now