About INKUBIT
INKUBIT is a leading company driving digital transformation with state-of-the-art solutions such as Microsoft Dynamics 365, Power BI, and Azure. We are passionate about supporting companies through innovation, efficiency and strategic insights, providing a collaborative and flexible working environment where talent can grow.
We are looking for an Assistant to the CEO who is proactive, detail-oriented, and passionate about a wide range of administrative and organizational challenges. If you excel at effectively tackling complex tasks, enjoy finding solutions, and want to support decision-making at the highest level, this could be the perfect position for you.
Your role as an assistant to the management
As an assistant to the management, you will directly support the CEO in ensuring that everything runs smoothly. This flexible part-time position (approx. 15 hours/week) is location-independent and offers you the opportunity to work on a wide range of tasks that have a direct impact on our organisation.
What you’ll do
Support with e-mail and communication:
- Managing the CEO’s inbox, prioritizing and responding to emails, and ensuring timely follow-up.
- Write and proofread high-quality communications for internal and external stakeholders.
- You act as a link between the CEO and team members or partners.
Calendar and meeting management:
- Organizing the CEO’s schedule, coordinating meetings, and efficiently managing time zones.
- Preparation and distribution of agendas, materials and follow-up notes.
Administrative support:
- Maintain accurate data in Dynamics 365 and ensure that all information is up to date.
- Creation of presentations, reports and other documents as required.
- Organize and maintain templates, guides, and important resources for easy access.
Ad-hoc tasks:
- Assist with light research, task tracking, and various requests.
- Collaborate with different departments to support cross-functional projects.
What you bring to the table
Skills and Experience:
- Strong organizational skills and the right eye to complete multiple tasks efficiently.
- Proficiency in AI tools and familiarity with the Microsoft Office suite; Experience with Dynamics 365 is a plus.
- Languages: German at native speaker level and excellent English skills (C1-C2).
- Experience in handling sensitive and confidential information with discretion.
Personal characteristics:
- A proactive mindset with the urge to solve problems independently.
- Results-oriented, detail-oriented approach with the ability to deliver high-quality work.
- Cooperative, positive and assertive – ready to tackle challenges head-on.
- Flexible and adaptable, you feel comfortable in a dynamic and fast-paced environment.
Why at INKUBIT?
- Flexible work environment: Remote-first culture with adaptable work schedules tailored to your schedule.
- Growth opportunities: Work directly with the CEO and gain insight into strategic decision-making at the highest level.
- Dynamic role: Engage in a variety of tasks and responsibilities that have a direct impact.
- Innovative culture: Become part of a team that drives digital transformation with the best technologies and tools.
Are you ready?
If you’re a highly skilled, proactive professional who thrives in a supportive yet challenging environment, we’d love to hear from you. Apply today and make an important contribution to INKUBIT’s mission to empower businesses through technology and innovation!
