The q.beyond AG is one of the leading IT service providers and helps its mid-sized clients ensure the future viability of their business models through digital solutions.
The project focused on effectively integrating existing data from various sources and analyzing it within a unified view. The goal was to clearly present both current personnel costs and future trends, thereby further supporting informed decision-making in HR and Finance.
INKUBIT q.beyond bring these perspectives together and establish a reporting system that enables both operational analysis and forward-looking planning.
The Challenge
q.beyond already had various data sources and established systems for HR and financial information.
The challenge lay not so much in the availability of the data, but rather in efficiently consolidating information from different sources and making it accessible in a unified, flexible view.
The Solution
INKUBIT q.beyond establish a reliable data foundation and a standardized reporting system. The focus was on reducing the workload on internal teams, speeding up decision-making, and creating a consistent management tool for HR and Finance.
1. A central database instead of scattered information sources
All relevant HR and financial data from SharePoint and the Rexx HR system has been consolidated and harmonized inMicrosoft Fabric.
Business Value:a single, trusted source of data for executives and business units.
2. Standardized metrics & clear decision-making criteria
Data has been prepared so that it can be used immediately for HR and financial analyses—including actual vs. planned salaries, headcount, vacancies, and scenarios.
Business Value: Decisions are no longer based on individual Excel versions, but on consistent KPIs.
3. Self-service analytics with governance and security
Departments can work directly with cleaned-up tables, while Fabric enables automatic updates, version control, and role-based access.
Business Value:reduced manual effort, higher data quality, and secure access for all stakeholders.
With the new centralized database, we can make HR and financial decisions much more quickly and reliably. What is particularly valuable to us is that all departments are now working with the same figures, and for the first time, we can simulate forecasts transparently.
The results with INKUBIT
1. Integrated view of HR and financial data
HR data and personnel costs from various sources were consolidated into a single analysis.
Business Value: For the first time, the relationships between headcount, costs, and planning are fully visible.
2. A clear overview of personnel costs
Personnel costs can be flexibly analyzed by country, pay type, month, business unit, and other dimensions—including in combination.
Business Value: Business units and management quickly receive reliable answers to specific cost-related questions.
3. Combining reflection with forward-looking planning
In addition to analyzing actual costs, the reporting provides a well-founded outlook on the coming months, including hires and departures, job postings, and personnel developments.
Business Value: Decisions are based not only on historical data, but also on a reliable forecast.
4. Significantly reduced manual reconciliation effort
What previously required a significant amount of manual effort to consolidate is now available in a single, integrated overview.
Business Value: Faster coordination between HR and Finance, as well as more efficient decision-making processes.
5. Consistent data foundation for management and forecasting
All departments work with the same data and metrics—from operational reporting to planning.
Business Value: Greater confidence in the numbers and a consistent foundation for management and forecasting.