Our client, a media organization, has been a leading provider in the field of event management and production since 1985. They are known for impressive live communication solutions and customized event concepts. When the client faced the challenge of replacing its outdated time-tracking system, the company sought an advanced Solution the precise tracking and analysis of its employees’ working hours. Together with INKUBIT , the client INKUBIT for the HR for Dynamics system, which is based on the Power Platform. This modernSolution not onlySolution seamless integration with the existing payroll software but also significantly reduces the workload for the HR team and delivers substantial cost savings. The successful implementation of this system has enabled the company to significantly increase the efficiency and flexibility of its HR management.
Requirements
The media organization faced several challenges when its existing time-tracking system could no longer meet its growing needs. The main issues were the system’s lack of flexibility and the difficulty of integrating it with the existing payroll software, Lodas. This led to inefficient and error-prone manual processes that hindered operational efficiency. Furthermore, the previous options for overtime management were inadequate, which negatively impacted both employee satisfaction and the administrative burden on the HR team. The requirements for the new system were therefore clear: It should integrate seamlessly into the existing infrastructure, enable precise and error-free recording of working hours, and at the same time offer flexible overtime management. The goal was to increase efficiency, reduce resource costs, and significantly improve HR workflows.
Project implementation: New sales potential with Dynamics 365 Sales
The project began with a detailed analysis of existing processes and close collaboration between the client and INKUBIT. Based on this analysis, HR Management for Dynamics 365, built on the Power Platform, was implemented and customized to meet our client’s specific needs. The implementation spanned several phases, including integration with the Lodas payroll software, the setup of a flexible account for overtime, and the customization of user interfaces for a user-friendly experience. Regular best-practice sessions and requirements workshops ensured that all requirements were precisely met and that the system transitioned smoothly into operational use. The go-live took place in May 2023, and since then, the client has benefited from a significant increase in efficiency and optimized management of working hours.
Our old time-tracking system was no longer able to meet the complex demands of our dynamic events industry. The new system has not only significantly simplified the tracking and analysis of working hours, but has also enabled seamless integration with our payroll software, Lodas.
This customized Solution, including the innovative overtime account, has increased employee satisfaction and significantly reduced the administrative burden on our HR team.
Solution
The implemented Solution—the HR for Dynamics system based on the Power Platform—proved to be exactly the right choice for our client. The system offers comprehensive and accurate tracking of working hours, which was seamlessly integrated into the existing Lodas payroll software. By introducing a bank account for overtime, employees can flexibly accumulate their overtime hours and use them during slower periods, which has improved both employee satisfaction and administrative efficiency.
The results of the project implementation are impressive: The new system has not only significantly improved the accuracy and efficiency of time tracking but also reduced resource costs by approximately 30%. The automated transfer of working hours to the payroll software has reduced the error rate and relieved the HR department of time-consuming manual processes. Overall, the new Solution has contributed Solution a significant increase in operational efficiency and enabled the client to continue delivering first-class event experiences while simultaneously optimizing internal processes.