Anyone who has ever looked through hundreds of resumes by hand knows the strain of this daily routine. The arduous hours of data analysis and the challenge of filtering out the right candidates from a flood of information can be overwhelming.
Advergy, a company specializing in recruitment, was faced with this challenge to not only optimize resume processing, but also to fully digitize sales, contract and applicant management, and accounting.
The manual processing of resumes, the time-consuming creation of quotations and error-prone contract management required an innovative, technology-based solution.
That’s why Advergy was looking for an advanced solution to automate their operations that would transform the process while improving the efficiency of candidate selection .
The Challenge – Automating Operations
Manually entering and editing information into the Dynamics 365 system, especially when entering new resumes, was particularly time-consuming and error-prone. With up to 30 minutes of manual work per resume, this process hindered the rapid response to market demands and affected Advergy’s competitiveness.
This resulted in several challenges for the company:
- Time-consuming data entry: Manually processing more than 500 resumes per month not only overwhelmed the team, but also made the entire application process inefficient.
- Efficiency bottleneck: The time-consuming manual processes were in direct contradiction to the requirements of an agile market and weakened Advergy’s competitive position.
- Quality risk: Every manual entry carried the risk of errors and inconsistencies that compromised the integrity of the database and made it difficult to make informed decisions in the recruitment process.
Faced with these challenges, it was crucial for Advergy to find a solution that would not only increase efficiency, but also ensure data quality in order to compete.
The Solution – Automation with Azure OpenAI & Dynamics 365
To address these challenges, we developed a comprehensive plan for automation along the entire value chain with Azure OpenAI and integration with Dynamics 365.
Digitization extended to sales, contract, applicant and invoice management. By automating resume editing, the processing time per resume has also been reduced from 30 minutes to approximately 90 seconds. This solution allowed for a final review by employees in just 5 minutes.
By digitizing along the entire value chain, Advergy has been able to save more than 3,000hours of manual work per month, allowing employees to use their time more strategically. This not only significantly reduced costs, but also minimized the risk of human error .
In addition, the accuracy and standardization of applicant profiles were improved, which in turn increased scalability and increased competitiveness.
The positive impact of automation on employee satisfaction was also decisive. By relieving employees of repetitive tasks, they had more freedom for creative and strategic thinking.
This, in turn, opened the doors for innovative ideas and approaches in other areas of the business, including sales and marketing, creating the foundation for continuous innovation and adaptability.
INKUBIT has not only mastered the technical challenges, but has also been able to fully understand our business model and expand our understanding of the possibilities of AI. The result: a completely digitized value chain from the first point of contact of a candidate or customer to billing and commission calculation.
The Results – Increased Efficiency and Time Savings
The implementation of the automated solution led to a fundamental transformation of all processes at Advergy.
Increased efficiency, quality improvement and time savings in all areas enabled Advergy to respond more quickly to market demands and strengthen its competitive position.
- Improved accuracy: The accuracy and standardization of candidate profiles have been significantly improved by the new processes. This led to a consistent and reliable database for decision-making in the recruitment process.
- Increased scalability: Advergy is now able to process large volumes of orders, especially during intensive recruitment phases, thanks to the reduced processing time. The scalability of the processes ensures that fast and efficient processing is guaranteed even during peak periods.
- Increased competitiveness: By leveraging AI capabilities for better talent acquisition, Advergy has been able to increase its competitiveness. The ability to quickly identify and attract the best talent is a key advantage in a dynamic job market.
We played a central role in the transformation of Advergy by conducting comprehensive requirements engineering to capture the exact needs and goals of the company and accurately translate them into the technological architecture.
With focused project management, they steered the implementation of a tailor-made solution that led to a significant increase in process efficiency and data quality and gave Advergy a tangible competitive advantage.
The successful collaboration shows how the integration of modern technologies such as Azure OpenAI and Dynamics 365 can help companies transform their processes and be ready for the future.