q.beyond AG is one of the leading IT service providers and supports its medium-sized customers in securing the future viability of their business models with the help of digital solutions.
The project was about combining existing data from different sources in a meaningful way and evaluating it in a common view. The aim was to clearly present both personnel costs incurred and future developments and thus further support well-founded decisions in HR and finance.
INKUBIT supported q.beyond in bringing these perspectives together and setting up a reporting system that enables operational analyses as well as forward-looking planning.
The Challenge
q.beyond already had various data sources and established systems for HR and financial information.
The challenge was not so much the availability of the data, but rather the ability to efficiently merge information from different sources and make it usable in a common, flexible view.
The Solution
INKUBIT supported q.beyond in establishing a reliable database and uniform reporting. The focus was on relieving internal teams, accelerating decisions and creating a consistent control tool for HR and finance.
1. Central database instead of scattered sources of information
All relevant HR and financial data from SharePoint and the Rexx HR system were consolidated and harmonized in Microsoft Fabric .
Business Value: a single, trusted source of data for executives and business units.
Uniform key figures and clear decision-making bases
Data was prepared in such a way that it can be used immediately for HR and financial analyses – including actual/planned salaries, headcount, vacancies and scenarios.
Business Value: Decisions are no longer based on individual Excel versions, but on consistent KPIs.
Self-Service Analytics with Governance & Security
Business units can work directly with clean tables, while Fabric enables automatic updating, historization, and role-based access.
Business value: less manual effort, higher data quality, and secure delivery to all stakeholders.
With the new central database, we can make HR and financial decisions much faster and more reliably. It is particularly valuable for us that all departments now work with the same figures and that we can simulate forecasts transparently for the first time.
The results with INKUBIT
1. Integrated view of HR and financial data
HR information and personnel costs from different sources were brought together in a joint evaluation.
Business Value: For the first time, connections between headcount, costs and planning are consistently visible.
2. Transparent overview of personnel costs
Personnel costs incurred can be flexibly analyzed by country, wage type, month, management area and other dimensions – even combined.
Business Value: Departments and management quickly receive reliable answers to specific cost questions.
3. Combination of hindsight and forward-looking planning
In addition to analysing the actual costs, the reporting provides a well-founded view of the coming months, including entries and departures, job advertisements and personnel developments.
Business Value: Decisions are not only based on past values, but on a reliable forecast.
4. Significantly less manual reconciliation effort
What could previously only be merged with a great deal of manual effort is now available in an integrated overview.
Business Value: Faster coordination between HR and finance as well as more efficient decision-making processes.
5. Uniform numerical basis for control and forecasting
All departments work with the same data and key figures – from operational reporting to planning.
Business Value: Greater confidence in the numbers and a consistent basis for control and forecasting.