BlogHR management for Dynamics 365

Which HR software is right for your business? HR Management for Dynamics 365 and Microsoft Dynamics 365 Human Resources in comparison

Which HR software is right for your business? HR Management for Dynamics 365 and Microsoft Dynamics 365 Human Resources in comparison

Choosing the right HRSolution is not only smart, but strategically crucial for the sustainable success of your company. It's about supporting and developing your company's most valuable resource - your employees - in the best possible way.
Thoughtful HR management not only influences productivity, but also the well-being and long-term success story of your team. The way you attract, develop, motivate and manage your employees will shape the future viability of your company in an ever-changing business world.

Which HR software fits the requirements of my company?

In today's digital era, companies are faced with an impressive range of HR software solutions. These range from cloud-based tools to integrated systems that offer a wide range of functionality, from simple employee management to sophisticated employee development and performance improvement. But the key question remains: Which of these HR software solutions is the right fit for your unique needs and goals?

The purpose and goal of this blog article is to help you answer this crucial question in your individual journey. We will compare two outstanding HR software solutions - "HR Management for Dynamics 365" and "Microsoft Dynamics 365 Human Resources". In doing so, we aim to provide you with personal and professional in-depth insight into their features, benefits and customization capabilities. Our intention is to provide you with the information and insight you need to make the best possible decision for your business. We want to ensure that your HR management is doing its due diligence to meet the unique needs and goals of your business.

In a nutshell, you can already see the functional overview of the solutions here:

Battlecard HR Management for Dynamics 365

Overview Microsoft Dynamics 365 Human Resources

Microsoft Dynamics 365 Human Resources is a premium HR management software specifically designed to revolutionize the human resources department. As part of the Dynamics 365 suite, it offers a comprehensive Solution that centralizes and efficiently manages all HR tasks. This software is the key to HR optimization and creating a productive and satisfied workforce.
Using Microsoft Dynamics 365 Human Resources brings a variety of benefits to your company. Seamless integration into your Microsoft environment promotes collaboration and efficiency. Automation of HR tasks saves time and resources, and self-service features increase employee satisfaction. Extensive reporting features enable data-driven decisions and continuous improvement of employee performance. Overall, Microsoft Dynamics 365 Human Resources offers a comprehensive Solution to optimize your HR management in a personalized and professional framework.

Overview HR Management for Dynamics 365

When it comes to HR management for Dynamics 365 , we are talking about a powerful software solution specifically designed to help companies take their HR department to the next level. This software integrates seamlessly into the existing Dynamics 365 environment and provides a central platform where all HR tasks and processes can be coordinated and optimized. You can think of it as your all-in-one tool for all HR matters.
Using HR Management for Dynamics 365 offers your company a variety of benefits. The seamless integration into your existing Microsoft environment is a major plus point that increases collaboration and efficiency. The automation of HR tasks saves time and resources, while the self-service features increase employee satisfaction. In addition, the extensive reporting features enable you to make data-driven decisions and continuously improve the performance of your employees. Overall, HR Management for Dynamics 365 offers a comprehensive Solution to optimize your HR management in a personalized and professional framework.

Comparison of HR software functions

Office 365 & HR

Both solutions offer seamless integration with Office 365, improving HR communication and collaboration. The integration enables a smooth and efficient work environment where HR tasks and processes are seamlessly embedded into the everyday tools and applications already used by employees across the organization. For example, communication takes place across systems using familiar programs such as Microsoft Teams and Outlook, and integration with Sharepoint guarantees shared editing of HR documents and resources in a central document library.

HR Management & Automation

The “HR Management & Automation” function refers to the ability of HR software solutions to manage the diverse aspects of human resource management while automating processes to increase efficiency and minimize the risk of errors. This is crucial to enable the HR department to focus on strategic tasks and promoting employee development. Both tools are able to map these functions: HR management includes the organization and management of HR-specific data, such as employee information, personnel files, salary information and employment contracts. The solutions both enable central and efficient management of this data to ensure that all relevant information is correctly recorded and maintained. Automation includes, for example, automatic time recording, management of vacation requests, payroll and management of absences. Even though both solutions offer similar functions, the Solution HR Management for Dynamics 365 is ahead of the game because it is able to map the entire time management with a virtual time clock, which is not the case with its competitor.

Digital personnel file

With the digital personnel file, you can store all information about your employees, including personal data, qualifications, professional career, employment contracts, performance appraisals and training history, in a secure and structured manner. This is a key feature in both solutions. Electronic personnel files minimize the risk of data loss or illegibility because all information is stored securely and permanently. It also allows HR staff to quickly access stored information without having to search through physical documents or different storage locations and forms. In the end, this approach increases efficiency and saves time (and nerves).

Employee development

Employees are key to the long-term competitiveness of any company. Employee development ensures that the workforce has the necessary skills and knowledge to achieve the company's strategic goals. Both solutions provide tools to help plan career paths and development trajectories for employees. Based on performance appraisals, goal setting and individual development plans, the necessary steps for professional development can thus be determined and systematically tracked. Professional development activities, such as training, courses or certifications, can also be created and monitored. In short, both HR management systems provide the basis for successful and systematic employee development.

Self-Services

With self-services, employees take over many of their own administrative tasks. The self-service function automates many processes, which saves time and resources. This speeds up processes and leaves room for more strategic tasks. Again, both solutions offer the ability for employees and, if applicable, supervisors to independently handle certain HR-related tasks and requests through a user-friendly interface. Specifically, this means, for example, that employees can independently update their personal data, contact information, emergency contacts and other information without having to contact HR. Leave requests and absence inquiries can be submitted online, and the status of requests can be easily tracked. In short, the feature greatly facilitates interaction between employees and HR by enabling employees to handle many of their own HR matters independently.

Vacation and Absence

This is all about efficiently managing employee absences so that companies can keep operations running smoothly. At the same time, it offers employees the ability to manage their leave schedules in a straightforward manner and ensure that they are in line with company requirements. Both software allow the definition of different absence types, such as paid leave, unpaid leave, sick leave and special leave. They record absence duration and type, and help track remaining leave days and overtime. In addition, employees and HR managers can view all scheduled absences and vacations in a centralized absence calendar to avoid conflicts and ensure coverage. In summary, this feature supports HR by minimizing errors thanks to increased data accuracy, implementing efficient and automated processes, and realizing significant time savings.

Team meeting on a couch Discussion

Evaluation & Reports

Both software solutions enable the analysis of HR data, including employee data, performance data, training data and much more. This includes the ability to filter data by various criteria and identify trends and patterns. Key performance indicators (KPIs) can be tracked and reports generated on them. In this way, HR can measure performance and progress against specific goals. Not only can potential be uncovered to make savings or optimization, for example, but actions can be identified for appropriate performance development or succession planning. A data-driven HR department can become the key to corporate success.

Continuing Education Management

Overall, both solutions offer comprehensive options for organizing, managing, and evaluating training and continuing education measures for companies, both for virtual learning and classroom training. This supports the professional development of employees and helps to increase their qualifications. The software automates routine tasks, such as certificate creation, proactively reminds of deadlines, and provides clear dashboards to manage training. Of course, this feature is integrated with the other modules, providing a holistic view of employee performance, development and potential.

Time management

The time management function is important for companies to control labor costs, ensure compliance with working time regulations and efficiently manage employees' working time. For companies that need this feature, HR Management for Dynamics 365 can be a valuable Solution because Dynamics 365 Human Resources does not have a dedicated time management feature. This means that it does not offer an integrated Solution for the detailed recording and management of employees' working hours and attendance. In such cases, a separate time management software orSolution might be required to fulfill these requirements. With HR Management for Dynamics 365, however, it is possible to seamlessly manage working time recording, vacation management, shift planning and overtime management in this module. There is a digital time clock for employees to record their working hours, which can also be used on the move. In this essential, operational task, Solution HR Management for Dynamics 365 has the edge.

Travel Organization & Receipt Entry

Organizing business trips, and recording receipts is a complex task for many companies. The focus of this function is the efficient planning of business trips, compliance with the company's own travel policies and ensuring precise control over the associated expenses. For companies for which business travel is part of their daily work routine, they are also better served by the HR Management for Dynamics 365 software. The software enables business travel planning, including booking flights, hotels, and other travel services. In addition, travel plans can be routed through approval workflows to ensure they comply with company policies. All costs are centrally tracked, making it easy to generate reports and analysis through the software to control costs. A very useful feature in this module is that employees can simply upload receipts for their expenses into the software - then the automated reimbursement of travel expenses reconciles the recorded expenses against company policies and generates the appropriate reimbursements. In contrast, Dynamics 365 Human Resources does not offer a specific function for travel organization and receipt entry, so additional software would have to be used for travel organization.

Modern working world

A modern working environment allows companies to remain competitive in our dynamic world. In times of rapid change and strong competitive conditions, flexibility in work design is crucial to meet the demands of the market. Not only are modern working practices often an attractive feature for specialists and thus an important point for talent acquisition, but they are also a key factor for productive work. Modern working models enable employees to work in an environment that is optimal for them. This can increase work performance and efficiency and thus drive forward company goals. Developed specifically for this complex requirement, the Solution HR Management for Dynamics 365 offers the “Modern Workplace” module to simplify the management of contemporary working practices and organizational structures. The software enables the management of flexible working time models, such as flexitime, teleworking and shift work, and the simplified organization of teams with distributed locations or remote working teams. Dynamics 365 Human Resources does not offer a special function for managing the modern workplace. In such cases, separate software for workplace design and management may be required. In short: The “Modern Workplace” function is important for companies that want to promote contemporary working practices and organizational structures and offer their employees more flexibility and autonomy. HR Management for Dynamics 365 can be a valuable Solution be.

Recruiting & Onboarding

HR Management for Dynamics 365 developed this function to ensure that companies can find qualified employees, integrate them seamlessly into the organization and increase the efficiency of the entire process. The approach of a holistic mapping in HR Solution Starting with recruiting, it not only helps to improve the employee experience, but also reduces employee turnover and increases the company's competitiveness. The software enables the creation of job advertisements, publication on various platforms and the management of applications. HR managers can analyze applicant profiles, schedule interviews and select the best candidates for open positions. The function also supports the onboarding process, which includes the training of new employees. This includes the creation of induction plans, the provision of training materials and the monitoring of progress. For us, this function is an essential argument for the Solution HR Management for Dynamics 365, because it allows employees to be managed in the same system right from the first contact and all historical data can be fully maintained and development can be mapped.

Company coworkers discussing ideas and brainstorming

Our conclusion for choosing the right HR software for your business goals

Our comparison between "HR Management for Dynamics 365" and "Microsoft Dynamics 365 Human Resources" shows that both solutions offer a wide range of HR functions.
"HR Management for Dynamics 365" shines with more comprehensive solutions for time management, travel organization and receipt entry as well as modern working environments. These differences make it the ideal choice for companies with specific requirements in these areas. The same applies to the comprehensive approach to recruiting and onboarding, as this allows a holistic view of the employee cycle: from job advertisement to retirement and everything in between.

For INKUBIT , HR Management for Dynamics 365 is the winner of this comparison, as it provides companies with the necessary functions, such as time recording and recruiting, which are not covered to the same extent in the alternative software. We also use Solution and are impressed by the software's holistic approach.
Choosing the right HR softwareSolution is a strategic investment in the future of your company. It should therefore be made carefully and with your individual requirements in mind. We hope that in this article we have been able to help make the decision clearer for you. Of course, choosing the right Solution for your company depends on your requirements. We would therefore like to invite you to a no-obligation consultation to discuss the advantages, disadvantages and functions of such a Solution . We look forward to hearing from you!

Revolutionize your HR with HR Management for Dynamics 365

With INKUBIT as your strategic consultant and implementation partner, you can take your HR management to a new level.

HR Management for Dymanics 365

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