3 Ways to Find and Nurture the Right Talent with HR Digitalization – With These 3 Microsoft Technologies

Digitization has long since ceased to be a purely IT matter or a pure task of the management, because the HR department plays an equally decisive role in the successful progress of any company. HR is significantly involved in the development of the company and is therefore the heart of strategic changes. Without the right people, nothing works. Be it a shortage of employees, which must be defied, or not only to find highly qualified and valuable employees, but also to retain them – and very importantly: to promote them! These are all crucial aspects that HR management has to take care of and that ultimately make up a company. Ultimately, a company’s DNA is shaped by its people, who shape and live the corporate culture. In order for all these things to succeed, work structures must be established that are integrated into the corporate culture and continue to develop. Digitization plays a major and important role here, which, we believe, can be promoted even more strongly in many companies.

Aren’t digitization and the “human factor” two opposing things?

The path to digitalization in the HR departmentis not just about technology. The “human” still plays the main role here. However, digitization helps to find the right, or even “hidden” talents for the company and offer them opportunities for development. With the right processes and support from the right technology, the administrative tasks of the HR department can be significantly reduced and thus time and focus can be placed on the really important ones.

Here are 3 ways you can use 3 Microsoft solutions to build a successful digital workforce management and nurture the right talent in your organization:

Employee retention based on important data – with HR Management for Microsoft Dynamics 365

Competition between companies vying for talent is fierce. Of course, they all want to hire the valuable and well-trained employees who not only perform well, but also stay for the long term. Who doesn’t? However, in order to achieve this, it is all the more important to gain a competitive advantage over other companies. Technology plays a crucial role in this.

To learn more about employees and learn how to deal with them more effectively, it is highly beneficial to collect and capture data about them. Data such as knowledge, skills, strengths and weaknesses.

Does this sound a bit like customer loyalty management?

Yes, it basically is! After all, the more you know about your customers, the better you can respond to them, build a relationship with them and maintain it, right? It’s no different with employees.

With the help of Microsoft-based solutions, such as HR Management for Microsoft Dynamics 365 , recruiters can focus on data analytics to understand where the valuable talents all come from. With the help of a qualification mapping you can find employees or candidates with skills that meet the company’s needs and thus fill positions more efficiently with the right candidates.

For example, it often turns out that interns are excellent employees – they often perform well, stay with the company and move up. This shows that they feel comfortable and want to continue growing. This is an important insight and it would therefore make sense to make interns permanent employees, as they can be a good place to start to expand the team.

After a candidate has been hired, it is now important to keep him or her in the company in the long term so that he or she wants to stay. Every HR employee knows how much time and money is invested in a new employee until they feel like they’ve arrived. But you can only do that if you create good conditions with processes that run as smoothly as possible. This is precisely why the onboarding process is so crucial. Hardly anyone wants to join a company for the first time to learn that nothing is organized. Has the employee received the equipment he needs? Do they have access to all the networks and documents they need? Is it clear what he or she has to do next? These are all questions that you have to ask yourself and that you have to address effectively with the right technology.

With HR Management for Microsoft Dynamics 365, all these questions can be recorded and visualized with the help of interactive check and checklists, as well as accessed in real time with other colleagues and department heads. The collection of this data thus makes it possible to track whether the onboarding process has been successful in order to plan it automatically in advance. For example, data can be visualized into insightful statistics to keep an eye on employee retention as well as positions filled and to be filled across departments and across the company.

It’s not just the customer who is king – treat your employees like your customers – with PowerApps

Think about how easy customer service has become these days. Airlines, banks and other service providers, for example, offer self-service thanks to modern technology. This creates great added value and saves a lot of time, which in turn makes customers appreciate and satisfied. So why not apply the same principle to your employees?

Submitting vacations, working hours, or retrieving information and employee benefits should be quick and easy enough that everyone can do it themselves.

Microsoft understood this and therefore launched PowerApps in 2016. introduced. Power Apps is a tool that allows developers and non-technical users to quickly create and publish mobile and web apps without writing code!

For example, Microsoft’s HR department itself has used PowerApps to give employees the ability to submit their working hours, review vacation days, and more.

However, the best feature is “Employee Ideas” – it’s designed to take ideas and suggestions from your employees and encourage the engagement of others who vote on the ideas they like. This motivates employees to exchange ideas with each other and gives them the feeling that they are heard and make an effective contribution to the company.

Find the best people and develop skills with Power BI

An efficient HR workflow can be supported by a variety of technologies that make every HR employee’s life easier. Starting with the “essentials”, such as Office 365, Skype for Business or LinkedIn, which almost every company now uses and has become almost indispensable these days. But there is much more.

Today’s world is digital and data-driven – we need to be able to access, analyze and use data to our advantage. HR is no different – data analysis can be used to calculate relevant probabilities for the company that would otherwise not be found out.

Microsoft has developed a clever data analysis tool for this purpose, namely Power BI. Power BI transforms information into visuals that give you a good and well-founded understanding of the business situation in your company at a glance.

In HR, for example, Power BI can be used to find out, among other things, how many employees with certain skills are needed for certain future positions. Also, Power BI helps filter the candidates who are best suited for a position, as well as which job portal generates the most applications.

This allows the talent pool in the company to be distributed correctly and positions to be filled sensibly. This opens up new opportunities and possibilities for employees to grow, and to elicit potential from them that they may not have known about before.

Thanks to machine learning through algorithms in Microsoft’s data analytics tools, it’s super productive for HR staff to gain insights and figure out which tasks and activities are prioritized and need the most attention. Staff shortages can be identified and resolved more quickly. More insight, faster reactions, and a better understanding of how to find and retain good employees, keeping them happy and engaged. Learn more about recruiting with Power BI here.